A Construction PM’s Guide to Managing Multiple Projects

With multiple emails to many different stakeholders, change orders, timeline changes, and other hurdles, managing multiple projects can quickly become overwhelming. This is particularly true for utilities, municipalities, and public agencies that frequently manage many construction projects at once.

Learn how to effectively manage multiple projects so you can get your paving projects done on time and on budget. 


6 Techniques to Help You Manage Multiple Construction Projects

#1: Use A Centralized Project Management Tool

Using one centralized project management tool can help you organize your construction projects. Without a sound tool like this, it’s easy for projects to get lost in the shuffle. Choose a tool that can help you: 

  • Track all of your projects on one dashboard
  • Get estimates in one place
  • Schedule work for multiple projects
  • Track project statuses

JV Lucas’s project management tool is a simple way to organize your organization’s paving projects.

#2: Know Your Budget

You likely begin a project with some idea of what expectations for your budget are. Keeping accurate track of your budget and spending is important for any project, but especially so if you’re juggling multiple construction projects at one time. Make sure you know what your overall budget for each project is and how you’re allocating it. 

Revisit your budget – has the situation changed at all? Have there been change orders that impacted your expenditure? 

#3: Prioritize Your Projects

Review your current projects and ensure you understand their priority level. Which ones are must-haves and which are nice-to-haves? When does each need to be completed, and how long will it take to reach that point? Knowing this can help you more effectively prioritize your work to make sure you’re meeting your timelines. 

For a simple way to prioritize your projects, try using the Eisenhower Matrix, also called the Urgent-Important Matrix. This method utilizes a simple table marking tasks as a combination of urgent and important.

For example:

  Urgent Not Urgent
Important Top Priority Schedule For Later
Not Important Delegate Eliminate

So, tasks that are both urgent and important become top priority. Tasks that are important but not urgent can be scheduled for a later date. Urgent but unimportant tasks can often be delegated or given a lower priority, and shelve tasks that are neither urgent nor important.

#4: Streamline Communication

Another major challenge when managing multiple projects simultaneously is communication. Things can get lost when communication is held across emails, texts, and calls with different stakeholders.

Clear communication is important to keep tabs on your budget and timeline. This helps you avoid dropping the ball on a project when another becomes a higher priority.

Having a centralized project management tool can be particularly helpful in fostering clear, continuous communication. 

#5: Keep An Eye On Your Timelines

Staying aware of and actively managing your schedule across multiple projects can make it easier to avoid delays and other issues. Keeping an eye on your project timelines can help you ensure you’re on track to complete your work and allocate resources appropriately. 

For example, the JV Lucas project management tool allows you to get an overhead look at all of your project timelines, viewable by the day, workweek, full week, month, or as an agenda.

#6: Review and Adjust

Finally, when juggling many projects, make sure you’re revisiting them often. Update your notes when you need to adjust the schedule, scope, or account for any change orders. You can also review your prioritization to ensure all of your projects are accounted for.

Managing multiple paving projects? Make sure you’re working with a reliable contractor. Learn more about working with JV Lucas Paving.